Terms of Use
Privacy Notice and Disclaimer


April 2019


1.             General

1.1          Gravel Union respects your privacy. This privacy notice describes how Gravel Union treats your personal data.
1.2 Gravel Union will process your personal data in accordance with applicable law, including the General Data Protection Regulation (GDPR). When Gravel Union processes your personal data, such processing will be based on any of the following grounds listed in the GDPR:
(a) your consent;
(b) the performance of a contract to which you are a party (or in order to take steps at your request prior to entering into a contract);
(c) compliance with a legal obligation to which Gravel Union is subject;
(d) in order to protect the vital interests of you or of another natural person; or
(e) legitimate interests of Gravel Union, Gravel Union’s owners (International Cycling Events Foundation and Shimano Europe B.V. or a third party.

2.             Purposes for which your personal data may be processed

Gravel Union may process your personal data for the following purposes:
(a) to send you information requested by you;
(b) to perform and manage your orders for products and/or services;
(c) to manage your Gravel Union account (if any);
(d) to send you safety instructions or use instructions for your Gravel Union products and services;
(e) to send you information about new features or new products or services that may be relevant for you based on the Gravel Union products and services previously acquired or purchased by you;
(f) to ask you to participate in surveys and to manage the outcome of surveys in which you have participated;
(g) to analyze your use of our products and services for quality control, product development and marketing purposes;
(h) to send newsletters and commercial messages to you, which messages may be specifically tailored for you based on the type of services and products purchased by you and your use thereof;
(i) to organize joint marketing events with third parties;
(j) to satisfy statutory obligations of Gravel Union, such as obligations regarding bookkeeping and tax law;
(k) to enable Gravel Union and Gravel Union’s owners to perform possible product recalls and to enforce and defend its rights in disputes;
(l) to test information security measures of Gravel Union, e.g. by performing pen tests;
(m) to improve your online experience on our websites;
(n) for any other purposes made known to you beforehand.

3.             Types of personal data we process

3.1          We may collect your personal data in the following manner(s):
(a) When contacting us or when purchasing or using our products or services you may be asked to submit certain personal data, such as contact information when requesting information or contact and payment information when ordering products or services.
(b) When you use a product or service that is designed to collect certain personal data, such as with respect to products and services that assist you in remembering and applying your bike settings. The relevant product or service descriptions will further detail which personal data is processed.
(c) The data made available by you in connection to a Gravel Union account.
(d) The data we collect about your use of our websites, obtained by cookies and similar mechanisms. Our websites will inform you of our use of cookies.
(e) By obtaining certain data from third parties. We will always ask such third party to confirm that making the data available to us is in compliance of law, e.g. because you have consented to such transfer of data.
3.2 Depending on the purpose of processing, Gravel Union may process the following personal data from you: name, contact information (including telephone number and e-mail address), shipping and billing address, date of birth, gender, the sort of products or services used or purchased or used by you, specific requests made by you, payment information (such as credit card information), and specific information that is requested or generated in order to use or benefit from a product or service (e.g. bikesettings), such as bodyweight, length, etc.
3.3 In addition, our servers automatically record certain data when you visit our website(s), such as URL, IP address, browser type and language, and the date and time of your visit.
3.4 We will not store your personal data for a longer term than necessary for compliance with the storage terms provided for by law and the fulfilment of the purposes as mentioned in this privacy notice

4.             If you are younger than 16

If you are younger than 16 years, you may only provide your personal data to Gravel Union if you have obtained permission from your parent(s) or your legal representative(s).

5.             Sharing personal data with third parties

5.1          We may make use of processors to support certain of our business functions, such as IT providers that offer storage services. If and insofar as these third parties process your personal data while doing this, they will do so on the basis of a processing agreement in accordance with the GDPR.
5.2 We will only supply your personal data to surveillance, tax and investigative authorities if we are obliged by law to do so. If you have given your unambiguous consent beforehand, we may share your personal data with third parties who advertise in and around our programs and digital extensions, provide sponsorship and offer prizes, etc.
5.3 We may share your personal information within the group of companies this is in ownership of Gravel Union and events and companies that are partners of Gravel Union.

6.             International data transfers

We may transfer your personal data outside the EEA to third countries that may not offer adequate safeguards for the protection of personal data. Such transfers will always satisfy the requirements of the GDPR, e.g. by Gravel Union using contracts approved by the European Commission for the transfer of data to such countries.

7.             Security

We maintain state of the industry security measures to avoid unauthorized access to, alteration, disclosure or loss of your personal data.

8.             Links to websites of others

Our websites and apps may contain hyperlinks to third party websites. The privacy notice of third parties are subject to the processing of personal data by third parties. Gravel Union is not responsible for the content of these third party websites and the processing of personal data by these third parties.

9.             Opt-out and other rights

9.1          At any time you may notify us that you no longer wish to receive newsletters or other commercial messages from us via e-mail. We will process your notification in due course and remove you from our mailing list. Also your Gravel Union membership can be stopped at any time.
9.2 You have the right to request from Gravel Union access to and rectification or erasure of personal data or restriction of processing concerning you or to object to processing as well as the right to data portability.
9.3 Where the processing of your data s based on your consent, you have the right to withdraw the consent at any time, without affecting the lawfulness of processing based on consent before its withdrawal.
9.4 You have the right to lodge a complaint about our processing of your personal data with the Dutch Data Protection Authority (Autoriteit persoonsgegevens) or the possible competent supervisory authority in your country.
9.5 When we ask for your data, we will indicate which data fields are optional. If you fail to provide us with the obligatory information, we may not be able to adhere to your request.
9.6 We reserve the right to refuse any requests if your identity cannot be demonstrated by you and/or we can invoke any of the exceptions stated in the GDPR. In such case, we will inform you of the refusal.
9.7 You may invoke any of these rights by sending your request to:

10.          Changes to this privacy notice

We reserve the right to make changes to this privacy notice without notifying you.

11.          Information about Gravel Union

11.1        In this privacy notice Gravel Union refers to Gravel Union , including all owners, owners’ event  and subsidiaries
11.2 If you have any questions, feedback or complaints regarding our use of your personal data or this privacy notice, please feel free to contact us by using the below contact details.
The data protection officer can be reached preferably at
or per post:
Gravel Union
attn: Privacy Compliance Officer
Stichting International Cycling Events
Hertog Reinoudsingel 50
5913 XE Venlo
The Netherlands

© 2019 International Cycling Events ALL RIGHTS RESERVED



This disclaimer applies to the website By visiting this website and/or using the information offered via this website, the visitor of the website declares to agree with the applicability of this disclaimer.

Use of the Gravel Union-website

Gravel Union does not accept any liability that may arise from the content of the website. The organization of Gravel Union explicitly rejects any liability with regard to the accuracy, completeness, topicality of the information provided and the (undisturbed) use of this website.

Although International Cycling Events Foundation (producer of Gravel Union) takes great care in compiling and maintaining this website and makes use of sources that are considered reliable, the organization can not guarantee the correctness, completeness and topicality of the information provided. Nor does the organization guarantee that the website will function without error or interruption.


Gravel Union is co-owned by International Cycling Events and Shimano Europe B.V.. For all elements of this website the copyright is held by ICE: International Cycling Events Foundation.  Gravel Union reserves all intellectual property rights and other rights with regard to all information provided on or via this website (including all texts, graphic material and logos).
Information from third parties, products and services

The organization of Gravel Union cannot be held responsible for the content, privacy protection or services offered on the websites of third parties referred to or referring to this website. The use of such links is at your own risk.


The disclaimer can be altered from time to time. The organization of Gravel Union reserves the right to modify at any time the information offered on or via this website, including the text of this disclaimer.

Applicable law

This website and the disclaimer are governed by Dutch law. All disputes arising from or in connection with this disclaimer shall exclusively be submitted to the competent court in the Netherlands.


International Cycling Events Foundation complies with Dutch regulations in the area of privacy. Data collected through this site will not be made available to third parties. All data collected by the website will be treated with the utmost confidentiality and the storage and transmission will be protected by means of the techniques used for this purpose (such as anti-virus programs, firewalls, passwords and a secure network). International Cycling Events Foundation only uses Personal data collected through this site for the purpose with which the participant has left them or the purposes therewith compatible.

Cookies & web statistics

International Cycling Events Foundation uses cookies and web statistics to gain better insight into the use of her website by the various visitors. We only use cookies to record general visitors data. This data is collected using Google Analytics.

Other sites

On the site you will find links to other websites. However, International Cycling Events Foundation can not take responsibility for the content of these websites.

Social Sharing

When using the social media of International Cycling Events Foundation, a selection of visitors' data is being stored by the social media services to facilitate and measure the use.


International Cycling Events Foundation reserves the right to make changes to the above disclaimer.  


If you have any questions regarding this disclaimer or if you would like to view, correct or block your data, you may contact the International Cycling Events Foundation by e-mail:

© 2019 International Cycling Events ALL RIGHTS RESERVED

Gravel Union
Stichting International Cycling Events
Hertog Reinoudsingel 50
5913 XE Venlo
The Netherlands

Amsterdam office
Postbus 11220
1001 GE Amsterdam
+31 (0)88-3665410